STAFF ONLY - 2007/0047 (Vacancy Notice - TWAS Administrative Clerk - 1064)

[Staff, ICTP - Trieste]

Post title:	Administrative Clerk - 1064

Organisational unit:	The Academy of Sciences for the Developing World 
(TWAS) c/o The Abdus Salam International Centre for Theoretical Physics
Duty station:	Trieste, Italy
Grade:	GS-4
Post number:	EU/VC/ITA/SC/1064
Closing date:	1 September 2007
	

Purpose of post:	To assist the Finance and Administration Officer in 
providing administrative and secretarial support to the Academy.
	
Main responsibilities:	1. Receive, review and distribute correspondence 
related to administration; maintain tracking and filing systems for 
correspondence and documents.

2. Receive and review incoming requests for procurement; ensure that 
all certification and documentation is available; prepare purchase 
order, obtain and confirm with the appropriate office that the goods 
have been receive.

3. Assist staff and TWAS visitors in obtaining Visas, Permits of stay 
and Security Clearance.

4. Maintain and update an inventory of all items belonging to TWAS and 
its affiliated organizations.

5. Answer routine queries from suppliers as well as internal queries 
related to administrative procedures.

6. Liaise and collaborate daily with relevant ICTP administration 
offices.

8. Performing other related duties such as providing feedback, ad hoc 
reports, procurement enquiries as requested by the Finance and 
Administration Officer

9. Performing any other duties assigned by the Executive Director.
	
Profile:	- Secondary school education.
- Four years of relevant experience in the field of Administration and 
Procurements of goods, of which two years in an International 
organization.
- Good knowledge of standard computer hardware and software 
applications. Excellent knowledge of modern office skills.
- Excellent knowledge of English and Italian.
	

Conditions of employment:	This is an extra-budgetary position of a 
continuing nature but the duration of the appointment will be subject 
to the availability of funds. For this post, the annual remuneration 
will start at Euro 33.633 and is exempt from income tax. UN Pension 
plan and medical insurance provided. The Director retains full 
discretion to appoint the candidate at a lower level of the post.
	
How to apply:	Candidates should use ICTP's online application system 
which is accessible via ICTP's intranet site at 
http://portal.ictp.it/vacancy. Candidates without access to the 
Internet may send a paper application by completing the official UNESCO 
CV form available at the Personnel Office, Abdus Salam International 
Centre for Theoretical Physics, Strada Costiera, 11, 34014 Trieste, 
Italy. E-mail: personnel_office at ictp.it, phone: +39-040-2240-595/596, 
fax: +39-040-2240-593.