STAFF ONLY - 2007/0046 (Vacancy Notice - TWAS Administrative Clerk - 1059)

[Staff, ICTP - Trieste]

Post title:	Administrative Clerk - 1059

Organisational unit:	The Academy of Sciences for the Developing World 
(TWAS) c/o The Abdus Salam International Centre for Theoretical Physics
Duty station:	Trieste, Italy
Grade:	GS-3
Post number:	EU/VC/ITA/SC/1059
Closing date:	1 September 2007
	

Purpose of post:	 To assist the TWAS Programme Officer in providing 
clerical support to the Postgraduate and Postdoctoral Fellowships and 
the Associate Fellowships programmes.
	
Main responsibilities:	1. Receive, acknowledge and register all 
applications.

2. Assist in organizing meetings of committees for the evaluation of 
applications and the awarding of fellowships. Assist in informing 
applicants on the status of their applications and if awarded, prepare 
draft award letters and accompanying documentation to be approved by 
supervisor(s).

3. Maintain regular contact with the awardees, facilitate their travel 
and visa arrangements, assist in solving problems related to their stay 
at the host institution, ensure receipt of regular progress reports 
about their work and final report at the end of their visit.

4. Maintain regular contacts with host institutions and supervisors of 
postgraduate/postdoctoral students to ensure receiving regular progress 
reports and final report at the end of their visits.

5. Liaise with the TWAS finance office to make necessary arrangements 
for travel and relevant payment and to ensure that travel and financial 
procedures are strictly followed.

6. Assist in maintaining and updating a comprehensive database for the 
programmes, including applications, awardees, host institutions, 
supervisors and alumni.

7. Performing any other duties assigned by the Executive Director.
	
Profile:	- Secondary school education.
- At least two years of relevant experience in the field of Fellowship 
and Associate Fellowship programmes.
- Good knowledge of standard computer hardware and software 
applications. Excellent knowledge of modern office skills.
- Excellent knowledge of English and Italian.
	

Conditions of employment:	This is an extra-budgetary position of a 
continuing nature but the duration of the appointment will be subject 
to the availability of funds. For this post, the annual remuneration 
will start at Euro 30.855 and is exempt from income tax. UN Pension 
plan and medical insurance provided. The Director retains full 
discretion to appoint the candidate at a lower level of the post.
	
How to apply:	Candidates should use ICTP's online application system 
which is accessible via ICTP's intranet site at 
http://portal.ictp.it/vacancy. Candidates without access to the 
Internet may send a paper application by completing the official UNESCO 
CV form available at the Personnel Office, Abdus Salam International 
Centre for Theoretical Physics, Strada Costiera, 11, 34014 Trieste, 
Italy. E-mail: personnel_office at ictp.it, phone: +39-040-2240-595/596, 
fax: +39-040-2240-593.