STAFF ONLY - 2007/0046 (Vacancy Notice - TWAS Administrative Clerk - 1059)
Staff, ICTP - Trieste
staff at ictp.trieste.it
Thu Jun 21 11:49:51 CEST 2007
Post title: Administrative Clerk - 1059
Organisational unit: The Academy of Sciences for the Developing World
(TWAS) c/o The Abdus Salam International Centre for Theoretical Physics
Duty station: Trieste, Italy
Post number: EU/VC/ITA/SC/1059
Closing date: 1 September 2007
Purpose of post: To assist the TWAS Programme Officer in providing
clerical support to the Postgraduate and Postdoctoral Fellowships and
the Associate Fellowships programmes.
Main responsibilities: 1. Receive, acknowledge and register all
2. Assist in organizing meetings of committees for the evaluation of
applications and the awarding of fellowships. Assist in informing
applicants on the status of their applications and if awarded, prepare
draft award letters and accompanying documentation to be approved by
3. Maintain regular contact with the awardees, facilitate their travel
and visa arrangements, assist in solving problems related to their stay
at the host institution, ensure receipt of regular progress reports
about their work and final report at the end of their visit.
4. Maintain regular contacts with host institutions and supervisors of
postgraduate/postdoctoral students to ensure receiving regular progress
reports and final report at the end of their visits.
5. Liaise with the TWAS finance office to make necessary arrangements
for travel and relevant payment and to ensure that travel and financial
procedures are strictly followed.
6. Assist in maintaining and updating a comprehensive database for the
programmes, including applications, awardees, host institutions,
supervisors and alumni.
7. Performing any other duties assigned by the Executive Director.
Profile: - Secondary school education.
- At least two years of relevant experience in the field of Fellowship
and Associate Fellowship programmes.
- Good knowledge of standard computer hardware and software
applications. Excellent knowledge of modern office skills.
- Excellent knowledge of English and Italian.
Conditions of employment: This is an extra-budgetary position of a
continuing nature but the duration of the appointment will be subject
to the availability of funds. For this post, the annual remuneration
will start at Euro 30.855 and is exempt from income tax. UN Pension
plan and medical insurance provided. The Director retains full
discretion to appoint the candidate at a lower level of the post.
How to apply: Candidates should use ICTP's online application system
which is accessible via ICTP's intranet site at
http://portal.ictp.it/vacancy. Candidates without access to the
Internet may send a paper application by completing the official UNESCO
CV form available at the Personnel Office, Abdus Salam International
Centre for Theoretical Physics, Strada Costiera, 11, 34014 Trieste,
Italy. E-mail: personnel_office at ictp.it, phone: +39-040-2240-595/596,
More information about the Ictpnews