COMMUNICATION FROM THE UNDSS ON SECURITY AND USE OF THE TRIP SYSTEM
All scientists and staff are invited to take note of the message from the UNDSS. It reiterates that it is mandatory for all official travels to obtain a security clearance through the TRIP system of the UNDSS.
It is also recommended that the system is used for private travels. Also, it is a prerequisite to periodically (every three years) to do the on-line training courses on security. Ms. Rossana Torre is the contact person at ICTP for field security issues and can provide assistance on TRIP and the courses.
A couple of years ago all were invited to submit the private cell phone/home telephone number to Personnel, that keeps a list updated. Now please resubmit the cell phone/home telephone numbers to Personnel to ensure that the list has the current numbers. The list is submitted to FAO every three months to the Designated Official and is important for a possible head count, i.e. to check that everyone are fine in case of an emergency situation. It is important that the list is updated and complete.
Dag Harald Johannessen
Message
on behalf of Mr. Trentinaglia, CSFP for Italy
Dear
SAG colleagues,
The
below Communique from DSS USG once again stresses the
paramount importance for all UNMSM personnel in
mandatory obtaining the security clearance through TRIP
for official travel.
It
is highly recommended that all UNSMS personnel use TRIP
also for personal travel.
This
is one of the most reliable tools that enable UNSMS
organizations, in the event of a crisis or an emergency,
to complete a rapid and an effective
headcount.
Many
thanks for your usual support.
Kind
regards
Piergiorgio
Trentinaglia
Chief,
FAO Security Services
Dear
Colleagues,
Please
find attached UNDSS Communiqué from Mr. Peter Drennan,
Under-Secretary-General, Department of Safety and
Security dated 07 December 2015 for your information.
The
text in the document reads as follows:
1.
The recent attacks in Paris and Bamako have once
again highlighted the need for all United Nations
Security Management System (UNSMS) personnel to obtain a
security clearance through the web-based Travel Request
Information Process (TRIP) system for all official
travel, even to locations of low risk.
2.
The goal of the security clearance procedure is to:
a) effectively monitor the location and number of
personnel and eligible family members to include them in
the country security plan; b) provide important
information to UNSMS personnel and eligible family
members on official travel including in the event of a
crisis or emergency; and, c) control the number of UNSMS
personnel and eligible family members where the security
plan requires it. In crisis situations there is an
immediate need to account for UNSMS personnel and their
eligible dependents, and TRIP is an important element of
this process. UNSMS travellers present at a location
where a significant security crisis occurs can further
assist by immediately informing their home office, and
the local security structure, of their status. This will
significantly enhance the UNSMS ability to rapidly
account for all persons at the location.
3.
Accordingly, all UNSMS personnel are to be reminded
that obtaining a security clearance through TRIP for
official travel is mandatory for ALL locations, prior to
travelling. This requirement also includes official home
leave or other entitlement travel where the cost of
travel is borne by organizations of the UN system.
Security clearance is requested through the UNDSS
website: https://dss.un.org .
4.
As in the past, UN personnel are strongly encouraged
to use TRIP also for personal travel. While submission
of a TRIP request for personal travel does not imply
official clearance to travel to the selected location,
the knowledge of the intended presence at the location
of UNSMS personnel or their eligible dependents may
assist in supporting those persons in the event of a
crisis situation.
5.
TRIP only indicates intent to travel to a particular
place, it does not automatically confirm if the traveler
arrived or not. Travelers are encouraged to notify the
local UNSMS security structure in the country visited of
their arrival by email or telephone. All the relevant
contact details of the security structures in every
country with a UN presence are available under “Travel
Advisories” at https://dss.un.org .
6.
I take this opportunity to recall that the
successful completion of “Basic Security in the Field”
(BSTIF) online training is also a mandatory requirement
for all official travel, and the “Advanced Security in
the Field” course is also required for official travel
to any field location.
Best
regards.
24/7 Communications
Centre
Division
of Regional Operations
United
Nations Secretariat - Room S-0773
New York, NY 10017
Tel: 1-917-367-9438/9 Cell: 1-917-400-8905
Fax:
1-917-367-9441
Email:
undsscomscen@un.org